Looking for a complete checklist on how to plan a trip? Check out these 15 steps to help get you on your way.
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Planning a trip can sometimes be a dreaded nightmare.
Especially if you're planning on being completely spontaneous, because how can you plan what to pack when you have absolutely no idea where you're going or how long you're going for?
This was the case for me. I decided I was going and that was that! I had seven weeks from the day I confirmed my Worldpackers stay to the day I flew. I HAD to get myself in check.
That's why I put together a list of everything you need to know before a Worldpackers stay. Follow these 15 steps to plan your trip with Worldpackers and you'll be ready in no time.
Answer the questions listed in the checklist below to get started planning your trip. When you have your answers clear, the rest of your trip's details will fall into place.
The following are the types of opportunities to travel exchanging your skills for accommodation available through Worldpackers:
If you haven't put any thought into this yet then I suggest you take a look at all Worldpackers hosts and see what kinds of projects are on offer.
Take into consideration the cost of living in your desired destination and the number of hours you want to work. For example, if you're looking to find a paid job while you're away then a hostel that needs 35 hours a week of volunteer work from you may be a bit much to take on.
Check what's on offer in return from your host. Many hosts offer a variety of free or discounted activities and meals in return for your work. You may find things like free drinks, free bar crawls, free language lessons, free yoga lessons, free surf lessons, and so much more. If your budget is really tight, I recommend finding a host that provides breakfast, lunch, and dinner.
Write down your expectations for your dream trip, and narrow down your host options with your expectations in mind. If you're anything like me and really cannot decide between your top choices for hosts, apply for them all and go with whoever replies first!
If your mind is set on one host, then apply for that one first. If you don't get a response before your application expires (which is usually around three days), then consider that a green light to apply for the others.
I can't stress enough how important it is to research everything about the Worldpackers host you have selected before you apply. Here are some things to consider:
More importantly, remember to read all the reviews they've had from previous fellow world-packers.
Finally, you can also take a look at TripAdvisor or Booking.com and see what previous guests (not volunteers) have said about their stay.
Register with Worldpackers through this link and earn 2% cashback on your bookings with Booking.com! When you are ready to become a member, choose the Plan Pack to earn 4% cashback and other benefits.
*Cashback benefit is limited to USD 200 per booking and you must log in to your Booking.com account to access Cashback.
Now that you've narrowed your search down, it's time to get organized.
First and foremost, be sure to check whether or not you will need a visa for the country you are traveling to.
Worldpackers is not responsible for arranging visas for you so make sure this is done in advance as they can take a while to arrive. Also, be sure to have your visa before you book your flights, as airline tickets are typically non-refundable.
Some countries require you to have three to six months left before your passport's expiry date to allow you to fly so be sure to check this before you get travel insurance and book your flights!
When it comes to travel insurance, it's my opinion that it's worth paying a little more to buy the policy that has a really low excess. I always go for either £0 or £50 excess but never more just in case I ever end up in an emergency and don't have the money to cover the excess. This way, I know that I can always get treatment if I need it.
Depending on where you're going and the length of your stay, buying the policy that has a really low excess could cost you between £30-£200 (maybe even more if you plan to backpack for 18 months or longer). But in my opinion, it's worth it!
To find the cheapest flights for where you're heading I would recommend using both Skyscanner and Google flights.
Once you're signed into your Google account, search Google flights for the flight you want. You can then select track prices so you receive emails informing you when the price goes up and down. You can also do this with Skyscanner by clicking the small alarm bell icon.
I usually have set travel alerts for a week or two first to see which day the price is lowest, comparing between both sites. Then I know to book it next time the flight is shown for that price!
There are quite a few flight hacks for ways to find cheap airfare. Do your research and you'll be a pro in no time.
This article might also help you: Adventure planning: the best guide for your backpacking trip.
Now your flights are sorted, let's talk about planning your travel budget.
Have you saved for a long time for your trip or are you making a last minute decision to travel and leaving with what money you have?
Budgeting is extremely important either way. Here are a few points to think about when budgeting before you go.
If you want to travel on a budget, shopping at the supermarket and cooking your own meals will save you a lot of money. You can easily make a meal for €2, as rice and pasta are cheap no matter where you go in the world!
Consider your destination and then do a bit of research regarding the cost of food. If you're traveling to France, you'll need to have a much higher budget for groceries and eating out than you would if you're traveling to Morocco.
How often will you be taking busses or trains, and how much will they cost you? Check out some local sites to try and get a rough idea of how much your transportation needs will cost you.
Do your best to have a solid estimate in advance, but always set aside some extra cash to cover you just in case.
Have you looked into the types of day trips and experiences you'd like to enjoy on your trip? Do you need a day pass or tickets?
If you want to go sightseeing, are there famous monuments or UNESCO World Heritage sites that you want to see? Find out ticket costs in advance and add them to your travel budget!
Will you still have bills or direct debits to pay once you've started your journey? How will you manage these? Will these payments come out of your travel budget or will you find a job once you're away? This is definitely something you need to take into consideration when setting the budget for your trip.
Also, don't forget about personal expenses to like toiletries and general day-to-day needs. Ladies, tampons can be pretty expensive in some places so depending on where you're going, it might be worth taking some with you! This goes for other toiletries as well, although if you're going to have a backpack and will be doing a lot of walking then keep these to an absolute minimum. There's no worse feeling than your backpack being too heavy when you've just set off on your journey.
I would recommend budgeting for a flight home and other emergencies, even if you already have a return flight booked and have insurance.
If something ever happens or you need to leave straight away then you don't have to worry. I would also keep this in a separate account. "Out of sight, out of mind!"
Bank charges and currency conversion charges add up. A travel card is the best way to avoid these charges. There are many travel cards out there that don't charge foreign transaction fees.
Trust me — those small ATM fees can really add up over time, so getting an international travel card is a great way to save money while traveling!
These are the things I brought for the Worldpackers trip I'm doing right now:
If you'll be on the road long term, check out what to pack for long term travel.
I came across an amazing app called Pack Point that helps you pack according to your destination, dates of travel (season), length of stay, and purpose of your trip (business or pleasure). The app basically functions as a free packing list organizer, and even allows you to choose your activities and how often you think you'll do laundry or re-wear things. Once the app has created your packing list, you're able to edit and customize it as you please!
The most important part! After all, you won't get very far without these:
Before I left to work in Portugal for five months back in 2015, my friend gave me the best and most useful gift I've ever received: a travel wallet!
I cannot stress how useful this has been to me over the years. It has three different compartments, one for money, one for tickets and one for your passport. It saves me so much time searching around for everything when I'm going through airports or stations.
I would strongly advise you to get a travel wallet and keep a paper copy of all your documentation and other important papers... except your bank details.
Are you ready to leave your whole life behind and take a leap into the unknown?
Are you ready to miss social events, birthdays and Christmases?
Can you embrace the feeling of having no idea what you will do from one day to another, who you will meet or where you will go?
How do you feel about walking around a city on your own with no idea where you are?
Would you feel lost or alone... or completely free?
For me, traveling is complete freedom. I love walking around a city or sitting on a beach alone looking around knowing that there's not one person around me that knows who I am.
Make sure to carefully consider the questions above before leaving for your trip. Maybe even journal about your thoughts! Travel will change your life, but be prepared for some loneliness and struggle along the way.
Is this going to be a one way, life-changing trip? Do you have a return ticket?
If you've decided to leave your job for long term travel then make sure you check with your employer how much notice you need you to give.
If you're going without a return ticket then be sure to check what the rules are for that country as some countries require you to have either a return flight or a flight outbound to another country.
I hope these 15 steps have helped you better understand how to plan a trip with Worldpackers. If you like what you've read, need more information, or have any questions then please feel free to message me, I'd love to help!